RFP software that reads the RFP and drafts your answers

RFPs bury questions in tables, numbered lists and long paragraphs. The importer reads the whole document and pulls out each item with its original number and section, so your answers line up with the buyer's format. Mandatory requirements, scoring criteria and submission instructions are tagged separately, so nothing that disqualifies a response gets missed. You can merge, split or add questions by hand before drafting starts.

The AI does not invent your company's capabilities. It drafts each answer from approved blocks in your proposal content library: company overview, team bios, case write-ups you own, security practices, legal terms and past answers. Next to every draft you see which blocks it used, so a reviewer can check the source in seconds. When an answer is approved, you can save it back to the library, and the next RFP starts from a better base.

• Drafts cite the library blocks they came from
• Answers adapt to the wording of each question
• Approved answers can be saved for reuse
• Questions with no matching content are flagged for an expert

An RFP is a team job. Assign each question or a whole section to a teammate, set a due date and see progress on one board: unassigned, drafted, in review, approved. Experts answer inside the app rather than in scattered email threads, and comments stay on the question. The bid manager sees at a glance which answers still block submission.

Security and vendor questionnaires work the same way as RFPs. Import the spreadsheet or document, let the AI draft answers from your security and policy blocks, and route the hard questions to your IT lead. Over time your library holds a reviewed answer for most standard questions, so the next questionnaire is mostly review rather than writing.

• Less copying between old responses, because answers come from one reviewed library.
• Fewer missed requirements, because extraction lists every item with its number.
• Clear ownership, because each question has an assignee and a status.
• A consistent voice across sections written by different people, because the AI follows your brand style.
• One place to see every response you have sent and what the buyer opened.

Writing an RFP of your own or preparing a response outline? Start with the RFP template or the bid proposal template. For the wider team workflow around every proposal, see proposal management software, and for pricing sections inside a response, see our AI quoting software.